Privacy Policy | Malta Geographical Society

Malta Geographical Society

Introduction

The processing of your personal data is carried out by the Data Controller of the Malta Geographical Society.
We are registered as a data controller with the Information Commissioner for the Maltese Government. We respect your privacy and are committed to maintaining the security of your personal information. This policy outlines how and why we collect and use personal data. We want to ensure you are informed and in control of your data.

Questions:

If you have any questions about this policy or how we use your personal data, please contact us by email at: maltageographical@gmail.com

Data we collect:

We collect personal data provided by you. This includes information you give us when you join as a member, join us on a walk, take action to support us.

For example:

• We collect personal details (such as your name, address, email address, telephone etc) when you get in touch with the Malta Geographical Society – such as when you join as a member, or when you apply to join a social event or other external events.
• We collect financial information (payment information,) for example when you make a payment towards events, walks and membership renewal or application for membership.
By using these sources of information, we can ensure that our communications get to you and that the information you receive from us is relevant.

How we use your information:

We would like to use the personal details you provide us to communicate with you about to give you the latest news and information. We may also let you know about other ways you could help us.
This is because we want to keep in touch with you and tell you what we have achieved together. In order to achieve our mission, we need people like you to support us, so it is in our legitimate interests to contact you by email, provided of course that this does not breach your fundamental rights. By providing your email and postal address we assume that you are happy to hear from us in this way.
When you give us your details, we will always tell you what we are going to do with them. If we request your contact details for any reason, you will always have an option to not provide them or to opt out of contact. It is always your choice and you can change your mind at any time by contacting our Membership Secretary.

We may also use your data in order to:

• enter, or perform, a contract with you, including managing activities.
• comply with a legal duty.
• to protect the vital interests of the data subject or of another natural person.
• for our own lawful interests, provided your rights do not override these.

Membership data:

When you become a member, we will hold personal information about you to help administer your membership contract (for example, your name, address, email address, payment details).
Communications which are treated as part of the membership contract include:
• Newsletters. sent by e mail over a 12-month period.
• Your walk program sent by email.
• Renewal communications such as letters, emails.
• AGM notices.

Social media:

If you are a social media user, dependent on your settings, we will use social media tools as part of our relationship with you. This may mean you receive targeted content on your feed from us, or we may ask the social media platform to use your profile to identify people similar to you, so we can find more people to support the Malta Geographical Society.

MGS Website:

The MGS website uses various analytics software to anonymously track your usage of the app, so we can see which pages are most popular.

Administration:

We collect and use personal data for administrative purposes.

This includes:
• receiving membership subscriptions and donations.
• maintaining contact databases of our members, their interests and contact permissions.
• performing our obligations to fulfil membership contracts.
• helping us respect your choices and preferences. For example, if you ask us not to send you information about our Society, we will keep a record of this so that we know not to contact you again.
• management of our group led walks programes, events.

Sometimes we will need to contact you, regardless of any contact preferences you may have specified. This will only ever be for essential communications in order to fulfil our promises to you as a member, walker, volunteer.

Disclosing and sharing data:

We take your privacy very seriously.
We will never sell or share your personal data.
You can unsubscribe from receiving email communications at any time.

Information we generate:

We conduct research and analysis on the information we hold, which can, in turn, generate personal data. For example, by analysing your interests and involvement with our events, we can build a profile which helps us know/understand which of our communications are likely to interest you.

Research and profiling:

We evaluate, categorise and profile personal data to help us tailor materials, services, and communications and to help prevent unwanted communications from filling up your inbox.
This also helps us understand our supporters, improve our organisation, and carry out research connected to our charitable aims.

Internal research and analysis:

We carry out research and analysis on our members to determine the success of our events, better understand behaviour and responses and identify patterns and trends. This helps inform our approach and make the Society a stronger and more effective organisation. Understanding our members, their interests and what they care about also helps us provide a better experience – for example, through more relevant communications.

Cookies:

Our website uses local storage (such as cookies) to provide you with the best possible experience and to allow you to make use of certain functionality. A cookie is a small text file stored on your computer when you visit our website. Please read our information on cookies to find out how cookies are being used on our website, how they affect you and how you can manage them.
If you are unhappy about how we have used your data, you can complain to the Society directly by contacting our Data Protection Officer at: maltageographical@gmail.com

If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the Office of Information and Data Protection which regulates and enforces data protection in Malta.
Address: Floor 2, Airways House, Triq il-Kbira, Sliema. SLM1549
Telephone: 23287100

Your rights and getting in touch:

You have the right to:
• Ask for a copy of the personal data that we hold about you (your right to access)
• Request that we delete personal data held on you, where we no longer have any legal reason to retain it (your right to be forgotten)
• Change how you hear from us, opt-out of communications and opt-out of us holding your personal data if we have no legitimate reasons to do so (your right to object)
• Ask us to restrict processing of data – which means that we would need to secure and retain your data for our benefit but not otherwise use it (your right to restrict processing)Ask us to supply you with some of the personal data we hold about you in a machine-readable format to another organisation (your right to data portability).
• Ask us to supply you with some of the personal data we hold about you in a machine-readable format to another organisation (your right to data portability).
If you would like to change your preferences, just get in touch with our membership services team at the details below:
email: maltageographical@gmail.com

Notification of changes to this Privacy Policy:

We reserve the right to amend this Privacy Policy at any time.

Notice of any change will be posted on our website and will be deemed effective upon publication.

This Privacy Policy was last updated on March 12th 2022